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Good communication is the key to a healthy environment and is essential to create a happy and productive workplace. Be it a remote team or an office environment, good communication is a key element to the success of any business. Improving effective communication with team members should be on priority for any business manager. A team is just like an engine that glides forward only when clear communication, like oil, gets poured in. When you communicate well with your employees, you build a relationship that is beyond business, and when it is done, you can:
- Improve the self-esteem of the team members
- Increase productivity of the team as overall
- Increase employee loyalty
- Reduce mistakes that poor communication causes
- Prevent any sabotage against your company by any angry employee
Each employee works on an individual project, with an individual target. And when this individualism is united into one team spirit, it helps in the development of the business in the long run. A business owner should always put a seamless communication strategy into practice, yet at the same time keep a strict vigil to save time and increase productivity.
Sounds too difficult to be true, right?
Well, actually it is not so difficult. Here are five simple communication strategies that you can implement for an effective workplace and improving communication with your employees. These strategies are sure going to enhance team productivity, and foster a collaborative culture.
Talk to them face-to-face — Thanks to the advent of email, text messaging and chat applications, and face-to-face communication is dying a painful death gradually. It is true that emails and messaging systems have made it way easier for us to communicate certain things. But it is also undeniable that face-to-face interaction is very much important within an organization. And not only in a workplace but also in our personal lives. The more we lean on this electronic medium, the more we lose personal ties. Direct interaction is very much needed to strengthen work culture, improve collaboration, increase trust and respect. Direct communication also prevents several miscommunications that can happen over back and forth emails.
Keep your employees in the loop — Give you employees the bigger picture of the insight of your company. They have all the right to know what they are working for. Keep them in the loop and let them know the nitty gritty of your business. Ensure regular communication with your employees to keep them on the same page.
Allow your employees to voice their feedback – You must always listen to the grievance of your employees. To enable this, you need to provide ways for them to provide their feedback. You can take help of digital assessment platforms that coordinates surveys within an organization. You can execute anonymous surveys that keep your employees’ identity secret. Also have regular staff meetings through which direct interaction is established, and you get to know what your employees want. You can also go old school and take resort to suggestion boxes, but digital surveys save time and resource.
Break the ice – Employees always fear their superiors. There’s always an invisible wall between a business owner and his employees. Why don’t break this wall and make yourself more approachable? Sometimes, not always, break the ice and take all of your staff to lunch or coffee. That will make your employees feel they can approach you comfortably and express themselves. Walls do nothing but hinder an excellent communication.
Ensure to act on what you hear — It doesn’t end with taking a survey or arranging a staff meeting, unless and until you take actual action based on that feedback. If you give an impression of negligence, then your employees will automatically stop communicating with you. If they see their grievances are not adequately addressed, they will abandon any idea of discussing anything with you.
Try to collaborate — Engage in collaboration among teams whether virtual, remote, in person or cross-department. This is extremely vital to build communications and trust. As the adage goes, two minds are better than one, whether you need a fresh idea or simply need for some consultation, don’t back off from asking help. This improves team spirit.
Try to shorten your meetings – Try to keep the meetings short and focused. Endless meetings and marketing sessions are part and parcel of office dwellers. But if you keep the meetings time short, it helps to drive maximum productivity for your business as a whole. Try to go for 30 minutes. Any longer than that would frustrate your team and demotivate them.
Build the team spirit — Building a team spirit not only gives everyone the opportunity to get to know each other better but helps to create a better work environment. If the team gets on well, communication will automatically get better. Being the owner, you just have to create situations where all the team members get together in an informal social atmosphere. For, e.g., a weekly fitness class or one lunchtime, a week can be enough to break the ice.
Just have patience and remain open to your employees, and let them do the rest. Improving communication with your team brings limitless benefits. Increasing communication is great for business, as it is in personal life too.